House Courses: How to Apply
You must submit your entire complete application by the deadlines below in order to successfully apply to teach a House Course.
Applications may be submitted via email (firstname.lastname@example.org) or by being dropped off in the 011 suite in the Allen Building, Monday - Friday from 8 AM - 5 PM.
FOR FASTEST APPLICATION APPROVAL AND PROCESSING: 1) PLEASE COMBINE COMPLETED APPLICATION COMPONENTS, EXCEPT THE COURSE SYLLABUS, AND SCAN THEM INTO ONE PDF DOCUMENT. 2) SAVE COURSE SYLLABI AS SEPARATE FILE IN WORD DOCUMENT FORMAT. 3) SUBMIT COMBINED PDF OF APPLICATION COMPONENTS & WORD DOCUMENT OF COURSE SYLLABUS TO COURSEREQUESTS@DUKE.EDU.
Late applications will not be accepted. Applications missing signatures or other components are incomplete and cannot be accepted. All required signatures must be on the same sheet.
STUDENT INSTRUCTORS, PLEASE NOTE: Effective for Fall 2017 and going forward, House Course instructors will need to limit the maximum enrollment of House Courses to the largest number of students that can fit within a room that can be reserved in the residence halls. House Course policy stipulates that these classes must be taught in a residence hall, and exceptions to this policy have become problematic for the university. We encourage students to make reservations as early as possible in the semester to avoid last-minute issues with room sizes and other concerns.
***FOR STUDENTS' CONVENIENCE: PRINTED APPLICATION PACKETS are available for pickup in 011 Allen Building (basement), Monday - Friday from 8 AM - 5 PM.***
- March 10th, 2017 by 5 pm for Fall 2017
- October 6th, 2017 by 5 pm for Spring 2018
- Application Instructions
- Application Checklist
- Application Form
- Syllabus Template
- Room Reservation Form
- Field Trip Waiver
The information below is also available as a downloadable checklist.
- Completed House Course Application Form: Use the Application Form. The application form for the House Course must include: the House Course title; names of instructor(s); name of sponsoring residence hall; name of faculty sponsor (for Duke undergraduate instructors); class schedule - day of the week, time, date of first class; and class meeting location. (Once submitted, these details may not be changed without prior approval of the Courses Committee.)
- Signature of faculty sponsor.
- Signature of faculty sponsor’s departmental Director of Undergraduate Studies.
- Signature of faculty sponsor’s departmental Chair acknowledging his/her House Course obligations.
- Room Reservation Form: See Room Reservation Form.
Reserving a commons room or house seminar room will need to be arranged through communication with Shanci Robinson, Student Development Coordinator for the Office of Housing, Dining, & Residence Life (HDRL), at email@example.com. The list of West Campus common rooms and seminar rooms is included with the Room Reservation Form. Any room preference should be included in your correspondence with Ms. Robinson. All questions about room capacity and availability can also be directed to her. The signed Room Reservation Form must be included with your application.
- Customized Field Trip Waiver of Liability form and field trip information (if applicable): See Waiver Form.
Waiver of Liability Forms must be completed for Durham field trips for which group transportation is provided for students and for any field trips to locations beyond Durham. Please customize the template according to the needs of the course. Field trips should be optional.
To ensure that University policy is followed, instructors are to contact Corporate Risk Management at firstname.lastname@example.org and submit the waiver of liability form to them well in advance of field trips.
For any field trips outside Durham, instuctors must submit documentation of secured funding sources.
- Course Syllabus: See Syllabus Template.
A syllabus checklist is included with the application checklist provided above for instructors to reference. Instructors should work with their faculty sponsors to create House Course syllabi. The subject must be treated in a critical, evaluative, historical, or analytical way; it must not be confined to teaching skills. Once the House Course is approved, the syllabus may not be changed without permission of the Courses Committee. If the Courses Committee required syllabus revisions, the final syllabus must be emailed (in Word document format) to email@example.com. Syllabi must include:
- Student instructor(s) and faculty sponsor names and contact information.
- Brief description of course.
- Schedule of course meetings (include dates).
- Description of each class session (e.g., topics to be covered).
- Page references for all required readings listed for each class meeting, including books.
- Total number of pages of reading required each week (50 pp. minimum)
- Prompts for required written assignments.
- Identification of dates of classes the faculty sponsor will attend throughout semester (three classes minimum), the first of which must occur during the first three weeks of the semester.
- Outside speaker names and credentials.
- Basis for grading.
*Special information required for Duke undergraduate student instructors:
- Current resume for each instructor.
- Two letters of recommendation from a Trinity College professor (preferably who teach a field related to the subject of the course) for each instructor. One of these recommendation letters for each instructor must be from the House Course's faculty sponsor. Combined recommendation letters (in which professors or sponsors recommend both instructors within the same letter) are acceptable.
Please direct questions regarding House Course applications to firstname.lastname@example.org.