Duke University - Trinity College of Arts & Sciences

Computer Purchase Program CPPAS

The CPPAS program is designed to provide a streamlined process for purchasing computers for Trinity College faculty and staff. The primary goals of the program are to provide a regular replacement cycle for faculty and staff computers, and to ease the support burden on Trinity Technology Services (TTS) staff associated with troubleshooting and maintaining outdated or out-of-warranty equipment and non-standard hardware. CPPAS computers will be supported in accordance with the TTS personal computer support policy. 

Briefly, program highlights are:

• Each faculty and staff member who is eligible for the program will be able to purchase one CPPAS computer every 4 years (for laptops) or 4 1/2 years (for desktops)
  • These computers will be paid for from TTS funds
  • Current CPPAS computers are property of TTS, and so must be turned in to TTS when a new CPPAS computer is issued.  The current CPPAS machine CANNOT be retained for use as a second faculty/staff machine and CANNOT be purchased for personal use (see Trinity Surplus Computer Policy).  CPPAS computers that are not returned will not be authorized for use, will be prohibited from accessing Duke University network services and will not be supported.
  • Computers returned to TTS may be re-imaged and re-purposed ONLY with the approval of the Associate Dean for Technology Services and for specific uses.  These uses include support for research equipment, digital signage/kiosk systems, and unfunded student computing clusters (low level support only).
• A few specific configurations of selected computer models will be chosen as the standard CPPAS configurations
  • Models and configurations will be chosen based on consultation with users across Trinity College, and will be reviewed and updated on a regular basis
  • Where possible, special (discounted) pricing will be negotiated for these configurations
• Pricing on these standard configurations will determine the amount of TTS funding available to each user when making their CPPAS purchase
• Non-standard configurations of the CPPAS models can be ordered, but the user must pay the cost difference between the selected configuration and the CPPAS configurations using other Duke funds.  This additional funding is considered to be part of the fully depreciated cost of the device and will not be reimbursed once the CPPAS device has been replaced.
  • CPPAS purchases are limited to the following model lines:
    • Apple - all models
    • Dell - Optiplex, Latitude
    • Lenovo - ThinkPad
• Non-CPPAS purchases (e.g., from startup or grant funds) of the specially-priced CPPAS configurations can be made if users wish to take advantage of these negotiated prices

A detailed description of the program in pdf form

CPPAS Purchasing

Listed here are the current standard CPPAS models for Windows and Macintosh machines - with links to pdf files giving details of each configuration - along with ordering instructions.

Windows and Linux

Desktop: Dell Optiplex 960 Small Minitower
Laptop: Dell Latitude E6400 OR Lenovo ThinkPad T400

Macintosh

Desktop: Mac Mini with 20" Dell monitor
Laptop: MacBook Pro 13" (Aluminum)

Ordering instructions

IT staff will be contacted twice a year with lists of people in their departments that are eligible for CPPAS machines. At that time they will be asked to provide information on what machines need to be ordered for each person on the list. Bulk orders of machines will then be placed to arrive in July and January. For order requests that need to be placed outside of this cycle (e.g., if a computer due to be replaced in January dies in October), please use the purchasing request web form.

For those wish to order for custom configurations for their CPPAS machines, the current amounts that CPPAS will pay toward computers for faculty and staff members are listed below; the recipient will be responsible for costs above these amounts.

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* TTS will be setting aside additional funds to cover the required 4th year of warranty coverage on all Apples models, since AppleCare only provides a 3 year warranty