Academic Policies & Procedures for Undergraduates ("T-Reqs")

This section includes the policies and procedures that govern the undergraduate curriculum and the academic life of students in Duke's Trinity College of Arts & Sciences. Informally know as the Trinity Requirements or T-Reqs, they are intended to ensure that each undergraduate in the College pursues a liberal arts education. We view education as a partnership between faculty and students, with ongoing facilitation and support provided by an extensive network of advisors and Deans.

If you have questions about any undergraduate policies or procedures, contact your academic dean.

T-Reqs Listing

Title
Absence from Final Exams
Academic Accommodations
Academic Calendar, 2015-2016
Academic Deans
Academic Integrity
Academic Probation
Academic Warning
Active Student Status
Administrative Withdrawal: Financial Reasons
Administrative Withdrawal: Non-Financial
Advisement Reports
AP Credit by Department
Auditing a Course
Bereavement Policy
Certificate Program Requirements
Change Course Cross-Listing
Change Major/Minor/Certificate
Change of Graduation Date
Checklist for Returning Students
Compliance with Academic Regulations
Continuation Requirements
Course Codes
Course Load
Course Sequencing
Course Withdrawal
Credit Limitations and Restrictions
Credit: AP, IPC and PMC
Curriculum Overview
Curriculum: Frequently Asked Questions
Dean's List
Declaring a Major
Degree Requirements
Directors of Undergraduate Studies
Disruptive Students, Exclusion of
Double Counting of Courses
Dropping/Adding Courses
Education Records: FERPA
Eligibility to Apply to Return
Emergencies, Personal
End of the Semester
End-of-Term Grades
Final Exam Scheduling Issues
First-Year Requirements
Foreign Language (FL) Requirement
General Policies/ Expectations While Away
Grade Changes
Grade Complaints--End of Term
Grade Notations
Grade Point Average
Graduate and Professional School Courses
Graduating Early
Graduation with Distinction
Harassment
Honor Societies
Identification Numbers
Illness, Short- and Long-Term
Incomplete Course Work
Independent Study
Interdepartmental Major
Interinstitutional Courses
Internships, Credit for
Involuntary Withdrawal: Academic Dismissal
Involuntary Withdrawal: Disciplinary Dismissal
Junior Year Planning
Latin Honors
Medical Leave of Absence
Medical Withdrawal from a Course
Midterm Grades
Ninth Semester of Enrollment
Notification of Intent to Graduate
Notification of Varsity Athletic Participation
Office of Student Returns
Official Communication via Email
Part-Time Status
Permission Numbers
Personal Leave of Absence
Personal Leave of Absence
Program I vs. Program II Requirements
Program II
Readmission
Readmission Application
Registration
Religious Observance & Holidays
Repeating a Course
Research Independent Study - Writing Code
Return from an Academic Dismissal
Return from Disciplinary Dismissal
Return from Medical Leave of Absence
Return from Medical Leave of Absence
Return from Personal Leave of Absence
Return from Voluntary Withdrawal
Review Process FAQs
Robertson Scholars: Academic Responsibilities
Satisfactory / Unsatisfactory Grading Option
Schedule Correction Period
Seminars
Senior Year Planning
Student Academic Concerns
Student Conduct Policies
Study Abroad and Continuation
Study Abroad Credits
Summer Session Credit
Third-Party Transfer Credit
Transfer Credit
Transfer to/from Pratt School of Engineering
Transferring from Duke to Another Institution
Tuition Refund Policies
Undergraduate Teaching Assistants (UTAs)
Voluntary Withdrawal from Duke
Title Summary
Absence from Final Exams

What to do if you miss or need to miss the exam exam in a course.

Academic Accommodations

If you have a documented disability, you may be eligible for reasonable academic accommodations under the Americans with Disabilities Act.

Academic Calendar, 2015-2016

This calendar includes notes on deadlines important to undergraduates.

Academic Deans

The Academic Deans assist students in achieving their academic goals and fulfill the various graduation requirements.

Academic Integrity

If you commit plagiarism, cheat, or engage in other forms of academic dishonesty, you risk serious sanctions, including suspension from the University.

Academic Probation

Explanation of academic probation and procedures for clear probation.

Academic Warning

Explanation of academic warnings given to students with weak performance in one or more courses.

Active Student Status

Definition of active student status, and restrictions placed on inactive students.

Administrative Withdrawal: Financial Reasons

Students can be administratively withdrawn from the university for failure to pay tuition and fees.

Administrative Withdrawal: Non-Financial

Students returning from an involuntary administrative withdrawal may apply to return to Duke in accordance with the time stipulation and other unique criteria as stated in their official separation letter.

Advisement Reports

The Advisement Report is the official record of a student's progress towards a degree.

AP Credit by Department

How AP courses affect your placement in Duke courses.

Auditing a Course

Auditing a course yields no academic credit but can be a way to explore areas of interest. [FORM]

Bereavement Policy

Students who suffer a personal tragedy or trauma can ask for academic accommodations and support.

Certificate Program Requirements

Certificates are interdisciplinary programs of study for students seeking to explore areas that transcend the boundaries of departmental majors.

Change Course Cross-Listing

There is flexibility in how a cross-listed course can appear on a student's transcript.

Change Major/Minor/Certificate

Explanation of how to officially change your major, add a second major, or add or change a minor or certificate.

Change of Graduation Date

How to change your anticipated date of graduation, either by graduating early or remaining for a ninth semester.

Checklist for Returning Students

Instructions

  1. Remember the application deadline: Send your application materials between October 1 and November 1 for a return for the spring semester, between March 1 and April 1 for the summer session, and between June 1 and July 1 for the fall semester. You should not assume a late application is acceptable nor should you expect that a late application will be reviewed. A $30 application fee should be submitted with our application.
Compliance with Academic Regulations

You are expected to familiarize yourself and comply with academic regulations and requirements.

Continuation Requirements

You must achieve a satisfactory record of academic performance each semester and make satisfactory progress toward graduation each year to continue in Trinity College.

Course Codes

The Trinity undergraduate curriculum categorizes courses to signal how they fulfill general education requirements.

Course Load

This policy defines a normal undergraduate course load, and the eligibility restrictions and procedures for enrolling in a course overload or underload in a semester. [FORM]

Course Sequencing

Some courses have to be taken in sequentially because the concepts introduced in the first courses are needed for successful work at higher course levels.

Course Withdrawal

Procedures to follow when withdrawing from a course.

Credit Limitations and Restrictions

There are limitations on the counting of credit toward the Bachelor's Degree.

Credit: AP, IPC and PMC

AP, IPC and PMC courses can yield limited elective credit at the time an undergraduate matriculates at Duke.

Curriculum Overview

Duke's undergraduate curriculum encompasses 34 courses, including courses that fulfill a major, and satisfy various general education requirements.

Curriculum: Frequently Asked Questions

Answers to common questions about how to navigate the curriculum and complete the graduation requirements for the Bachelor Degree.

Dean's List

Explanation of Dean's List and Dean's List with Distinction in recognition of academic excellence.

Declaring a Major

How to declare your major.

Degree Requirements

A Duke Bachelor Degree requires 34 course credits as well as various general education and major requirements.

Directors of Undergraduate Studies

The director of undergraduate studies (DUS) is the departmental or program officer responsible for coordinating and overseeing the undergraduate curriculum and courses of instruction.

Disruptive Students, Exclusion of

You can be asked to leave a class if your behavior seriously compromises the educational experience for other students in the class.

Double Counting of Courses

An explanation of how individual courses may count toward various graduation requirements.

Dropping/Adding Courses

You must drop or add courses during the published drop/add period, but can make corrections during the schedule correction period that follows the end of drop/add.

Education Records: FERPA

Duke complies with FERPA guidelines for allowing students and third parties access to student information.

Eligibility to Apply to Return

To be eligible to return to Duke, you must not have an overdue Bursar account, have cleared any incompletes on your transcript, have resolved any disciplinary matters, and not have been charged with a second case of academic dishonesty.

Emergencies, Personal

Students faced with a personal or family emergency or a long-range or chronic health condition can ask for academic accommodations and support.

End of the Semester

The end of the semester is formally defined as the end of the final examination period.

End-of-Term Grades

Explanation of end-of-semester grade reporting and the consequences of poor performance in courses.

Final Exam Scheduling Issues

You may be able to move a final exam if you have three exams scheduled in a 24-hour period.

First-Year Requirements

In your first year as a Duke undergraduate, you are required to take a writing course and a first-year seminar.

Foreign Language (FL) Requirement

The foreign language (FL) requirement at Duke University is intended to enable all students to engage meaningfully with another culture in its own language. Specifically, Duke’s foreign language courses are designed to help students to:

General Policies/ Expectations While Away

Application Requirements

  • Students must submit a complete application packet and return it (along with other requested documents) to the Office of Student Returns (OSR). Permission to return is not guaranteed for any student.
  • Only complete application packets will be reviewed. It is your responsibility to ensure that you have provided the requested information and that all letters or recommendations have been sent. The OSR will not send reminder notices to recommenders on your behalf.
Grade Changes

Changes in end-of-term grades may be made by the instructor only because of an error in calculation or an error in transcription, with a couple of exceptions.

Grade Complaints--End of Term

What to do if you wish to challenge a course grade.

Grade Notations

Definitions for grading codes.

Grade Point Average

Explanation of grade point average calculation.

Graduate and Professional School Courses

Undergraduate students are permitted to count no more than 6 graduate and professional school courses among the 34 courses needed to graduate. [FORM]

Graduating Early

With careful planning, it may be possible to complete your degree requirements one or two semesters early. [FORM]

Graduation with Distinction

Explanation of the honor program at Duke leading to Graduation with Distinction on the basis of an honors thesis.

Harassment

Duke's harassment policy ensures that all members of the academic community have a safe and nurturing place to work and study.

Honor Societies

Learn more about Phi Beta Kappa, Sigma Xi and Tau Beta Pi.

Identification Numbers

Students are assigned a variety of identifiers; take care to distinguish among them.

 

Illness, Short- and Long-Term

Students are expected to notify their instructors when they become "incapacitated" due to an illness or injury that prevents them from completing an assignment. [FORM]

Incomplete Course Work

What to do if you are unable to complete all the work for a course by the end of the semester. [FORM]

Independent Study

Independent study enables a student to pursue for course credit a research or other academic topic of interest under the supervision of a faculty member. [FORM]

Interdepartmental Major

The Interdepartmental Major enabling you to integrate two academic interests into a single program of study. [FORM]

Interinstitutional Courses

Duke students can receive credit for courses taken at UNC-Chapel Hill, UNC-Charlotte, or UNC-Greensboro, NC Central University, or NC State University. [FORMS]

Internships, Credit for

Duke supports internships as valuable learning experiences, but academic credit at Duke for internships is limited.

Involuntary Withdrawal: Academic Dismissal

You can be involuntarily withdrawn from the University for academic reasons, if you fail to meet continuation requirements or clear probation.

Involuntary Withdrawal: Disciplinary Dismissal

Students who exhibit harmful, potentially harmful, or disruptive behavior toward themselves or others or who are found responsible for academic dishonesty may be suspended from the University.

Junior Year Planning

Checklist for juniors to help ensure you graduate on time prepared to launch your career or pursue graduate study after Duke.

Latin Honors

Explanation of how Latin Honors are earned.

Medical Leave of Absence

This article explains the requirements of and the procedures to follow when requesting a medical leave.

Medical Withdrawal from a Course

Students experiencing medical difficulties may be able to withdraw from a course. [FORM]

Midterm Grades

First year students received midterm grades to help keep the on track. Sophomores, juniors and seniors only receive midterm grades if a low grade is reported.

Ninth Semester of Enrollment

Students may extend their time-to-degree by a ninth semester with permission from an academic dean. [FORM]

Notification of Intent to Graduate

Submit a diploma form as formal notification that you plan to graduate.

Notification of Varsity Athletic Participation

Athletes must notify the university when competitions will take them away from classes and exams and cause them to miss work.  [FORM] 

Office of Student Returns

The Office of Student Returns (OSR) is the Trinity College of Arts and Sciences unit that implements official university policies related to students leaving and returning to Duke post-matriculation. The mission of the OSR is to guide students through the separation and return process and to make both points of transition as smooth as possible. In accomplishing this aim, the OSR works closely with the student's Academic Dean and other campus partners in order to maximize a student's successful transition.

Official Communication via Email

Trinity College uses email as an official means of communication with students. Deans, faculty, and administrators will generally employ your Duke email address (@duke.edu) when reaching out to you, and you are expected  to check your Duke email account on a regular basis and to respond in a timely fashion. If you have your @duke.edu forwarded to a different email address, it is your responsibility to ensure that important and time-sensitive communications are not lost.

Failure to read and respond to official email in a timely fashion can have serious consequences for you.

Part-Time Status

Graduating seniors who need fewer than 3.0 course credits to graduate may request permission to study on a part-time basis in their last semester of enrollment. [FORM]

Permission Numbers

Students can get special permission to take a class from the instructor under certain circumstances.

Personal Leave of Absence

Requesting a Personal Leave of Absence

A personal leave of absence must be approved in writing by your academic dean. If you are considering a personal leave of absence, you should arrange a meeting with your academic dean to discuss your reasons and to determine whether the request is valid and in your best interest. You may request a personal leave of absence (PLOA) for one or two semesters.

In order to be eligible for a personal leave you must:

Personal Leave of Absence

A personal leave of absence allows you to interrupt your studies at Duke for one or two semesters with the approval of your academic dean.

Program I vs. Program II Requirements

Compare the requirements of a traditional degree (Program I) and an individualized alternative option called Program II.

Program II

Program II is an individualized program of study designed by individual students to meet their unique academic and intellectual goals.

Readmission

Students who are withdrawn for voluntary or involuntary reasons must submit an application for readmission to return to campus.

Readmission Application

The common Application for Readmission to Duke is a pdf form, downloadable below. All applications must be accompanied by a $30 application fee, mailed to the Office of Student Returns.

Students must comply with all policies regarding leaves and eligibility for return, and are advised to carefully review the Returning Student Checklist.

Registration

Registration windows are published each semester.

Religious Observance & Holidays

Students are permitted by university policy to be absent from class to observe a religious holiday.  [FORM]

Repeating a Course

Students have the option of repeating a course, when appropriate. [FORM]

Research Independent Study - Writing Code

Students can fulfill a Writing in the Disciplines requirements through a research independent study.

Return from an Academic Dismissal

Students returning from an academic dismissal may apply to return to Duke no earlier than two semesters after the original term of dismissal. Students dismissed twice for academic reasons are not eligible to apply for readmissions prior to five years after the second term of dismissal and are usually are not readmitted.

Return from Disciplinary Dismissal

A student who was dismissed from Duke for disciplinary reasons complete all required disciplinary sanction(s) in order to be eligible to submit an application of readmission. 

Return from Medical Leave of Absence

Request a Medical Leave of Absence

A medical leave of absence must be approved in writing by your Academic Dean. If you are considering a medical leave of absence, you must arrange a meeting with your Academic Dean to discuss your reasons and to determine whether the request is valid and in your best interest. You should request a medical leave of absence if completing your courses satisfactorily is impossible due to emotional or other health problems.

Deadline to Request A Medical Leave

Students may request a medical leave of absence at any time.

Return from Medical Leave of Absence

Students must apply to the Office of Student Returns after a medical leave of absence.

Return from Personal Leave of Absence

Students must apply to the Office of Student Returns after a personal leave of absence.

Return from Voluntary Withdrawal

Students who withdrew from Duke in order to transfer to another institution are not eligible to apply for readmission if their time away from Duke has exceeded two semesters from their original withdrawal date.

Procedure

Download and complete the Readmission Application. Students are advised to carefully follow the Checklist for Returning Students.

 

Review Process FAQs

Frequently Asked Questions about the Review Process for Returns

General Process Questions

Robertson Scholars: Academic Responsibilities

Robertson Scholars are subject to the academic policies, requirements, and deadlines of other Duke undegraduates. [FORM]

Satisfactory / Unsatisfactory Grading Option

Students can register for one S/U graded course per semester, with permission. S/U replaces the former Pass/Fail option. [FORM]

Schedule Correction Period

Each semester, there is a schedule correction period so students can drop/add courses as needed.

Seminars

A seminar is a course offered to between 12 to 18 students, where a primary goal of the course is discussion.

Senior Year Planning

Take a last look at options to make the most of your senior year at Duke.

Student Academic Concerns

This procedure guides resolution of student-faculty issues related to a course or departmental policy.

Student Conduct Policies

Policies for student conduct are managed by the Office of Student Conduct in Duke's Office of Student Affairs.

Study Abroad and Continuation

Study abroad courses count towards graduation requirements and students studying abroad are subject to continuation requirements.

Study Abroad Credits

Learn how to get study abroad courses approved for credit.

Summer Session Credit

There are several  term options available to students in Duke Summer Sessions, but there are credit limitations that apply.

Third-Party Transfer Credit

Transfer credit from a four-year college or university may be accepted at Duke.

Transfer Credit

Duke will offer credit for courses taken at another four-year college or approved study abroad courses. [FORMS]

Transfer to/from Pratt School of Engineering

Students can transfer between Duke's two undergraduate schools after completing their first academic year.

Transferring from Duke to Another Institution

Students must withdraw from Duke to transfer to another university.

Tuition Refund Policies

Tuition can be refunded or carried forward as a credit for later study if a student withdraws from the university.

Undergraduate Teaching Assistants (UTAs)

Undergraduate students can serve as teaching assistants.

Voluntary Withdrawal from Duke

Students who wish to withdraw from the college must give notification in writing to their academic dean.