Academic Policies & Procedures for Undergraduates ("T-Reqs")

This section includes the policies and procedures that govern the undergraduate curriculum and the academic life of students in Duke's Trinity College of Arts & Sciences. Informally know as the Trinity Requirements or T-Reqs, they are intended to ensure that each undergraduate in the College pursues a liberal arts education. We view education as a partnership between faculty and students, with ongoing facilitation and support provided by an extensive network of advisors and Deans.

If you have questions about any undergraduate policies or procedures, contact your academic dean.

A-Z Listing of Undergraduate Academic Policies

Title Summary
Absence from Final Exams What to do if you miss or need to miss the exam exam in a course.
Academic Accommodations If you have a documented disability, you may be eligible for reasonable academic accommodations under the Americans with Disabilities Act.
Academic Calendar, 2015-2016 This calendar includes notes on deadlines important to undergraduates.
Academic Deans The Academic Deans assist students in achieving their academic goals and fulfill the various graduation requirements.
Academic Integrity If you commit plagiarism, cheat, or engage in other forms of academic dishonesty, you risk serious sanctions, including suspension from the University.
Academic Probation Explanation of academic probation and procedures for clear probation.
Academic Warning Explanation of academic warnings given to students with weak performance in one or more courses.
Active Student Status Definition of active student status, and restrictions placed on inactive students.
Administrative Withdrawal: Financial Reasons Students can be administratively withdrawn from the university for failure to pay tuition and fees.
Administrative Withdrawal: Non-Financial Students returning from an involuntary administrative withdrawal may apply to return to Duke in accordance with the time stipulation and other unique criteria as stated in their official separation letter.
Advisement Reports The Advisement Report is the official record of a student's progress towards a degree.
AP Credit by Department How AP courses affect your placement in Duke courses.
Auditing a Course Auditing a course yields no academic credit but can be a way to explore areas of interest. [FORM]
Bereavement Policy Students who suffer a personal tragedy or trauma can ask for academic accommodations and support.
Certificate Program Requirements Certificates are interdisciplinary programs of study for students seeking to explore areas that transcend the boundaries of departmental majors.
Change Course Cross-Listing There is flexibility in how a cross-listed course can appear on a student's transcript.
Change Major/Minor/Certificate Explanation of how to officially change your major, add a second major, or add or change a minor or certificate.
Change of Graduation Date How to change your anticipated date of graduation, either by graduating early or remaining for a ninth semester.
Checklist for Returning Students Instructions
Compliance with Academic Regulations You are expected to familiarize yourself and comply with academic regulations and requirements.
Continuation Requirements You must achieve a satisfactory record of academic performance each semester and make satisfactory progress toward graduation each year to continue in Trinity College.
Course Codes The Trinity undergraduate curriculum categorizes courses to signal how they fulfill general education requirements.
Course Load This policy defines a normal undergraduate course load, and the eligibility restrictions and procedures for enrolling in a course overload or underload in a semester. [FORM]
Course Policies This Policy & Procedures section covers course policies such as normal course load, adding/dropping/withdrawing from courses, repeating a course, as well as independent study and seminars.
Course Sequencing Some courses have to be taken in sequentially because the concepts introduced in the first courses are needed for successful work at higher course levels.
Course Withdrawal Procedures to follow when withdrawing from a course.
Credit Limitations and Restrictions There are limitations on the counting of credit toward the Bachelor's Degree.
Credit Policies Policies for accepting AP, IPC, PMC, transfer, and study abroad credits.
Credit: AP, IPC and PMC AP, IPC and PMC courses can yield limited elective credit at the time an undergraduate matriculates at Duke.
Curriculum Overview Duke's undergraduate curriculum encompasses 34 courses, including courses that fulfill a major, and satisfy various general education requirements.
Curriculum: Frequently Asked Questions Answers to common questions about how to navigate the curriculum and complete the graduation requirements for the Bachelor Degree.
Dean's List Explanation of Dean's List and Dean's List with Distinction in recognition of academic excellence.
Declaring a Major How to declare your major.
Degree Requirements A Duke Bachelor Degree requires 34 course credits as well as various general education and major requirements.
Directors of Undergraduate Studies The director of undergraduate studies (DUS) is the departmental or program officer responsible for coordinating and overseeing the undergraduate curriculum and courses of instruction.
Disruptive Students, Exclusion of You can be asked to leave a class if your behavior seriously compromises the educational experience for other students in the class.
Double Counting of Courses An explanation of how individual courses may count toward various graduation requirements.
Dropping/Adding Courses You must drop or add courses during the published drop/add period, but can make corrections during the schedule correction period that follows the end of drop/add.
Education Records: FERPA Duke complies with FERPA guidelines for allowing students and third parties access to student information.
Eligibility to Apply to Return To be eligible to return to Duke, you must not have an overdue Bursar account, have cleared any incompletes on your transcript, have resolved any disciplinary matters, and not have been charged with a second case of academic dishonesty.
Emergencies, Personal Students faced with a personal or family emergency or a long-range or chronic health condition can ask for academic accommodations and support.
End of the Semester The end of the semester is formally defined as the end of the final examination period.
End-of-Term Grades Explanation of end-of-semester grade reporting and the consequences of poor performance in courses.
Final Exam Scheduling Issues You may be able to move a final exam if you have three exams scheduled in a 24-hour period.
First-Year Requirements In your first year as a Duke undergraduate, you are required to take a writing course and a first-year seminar.
Foreign Language (FL) Requirement The foreign language (FL) requirement at Duke University is intended to enable all students to engage meaningfully with another culture in its own language. Specifically, Duke’s foreign language courses are designed to help students to:
General Policies/ Expectations While Away Application Requirements Students must submit a complete application packet and return it (along with other requested documents) to the Office of Student Returns (OSR). Permission to return is not guaranteed for any student.
Grade Changes Changes in end-of-term grades may be made by the instructor only because of an error in calculation or an error in transcription, with a couple of exceptions.
Grade Complaints--End of Term What to do if you wish to challenge a course grade.
Grade Notations Definitions for grading codes.
Grade Point Average Explanation of grade point average calculation.
Grades & Exams This section of the undergraduate Policies & Procedures covers grades and exam, including how GPA is calculated, mid-term and end-of-term grading, the procedure to question a grade, and how to get help when three exams are scheduled within a 24-hour period.
Graduate and Professional School Courses Undergraduate students are permitted to count no more than 6 graduate and professional school courses among the 34 courses needed to graduate. [FORM]
Graduating Early With careful planning, it may be possible to complete your degree requirements one or two semesters early. [FORM]
Graduation Requirements Requirements of the Bachelor Degree and guidelines for planning for graduation.
Graduation with Distinction Explanation of the honor program at Duke leading to Graduation with Distinction on the basis of an honors thesis.
Harassment Duke's harassment policy ensures that all members of the academic community have a safe and nurturing place to work and study.
Honor Societies Learn more about Phi Beta Kappa, Sigma Xi and Tau Beta Pi.
Honors at Duke Students can earn academic honors for their work in several ways.
Identification Numbers Students are assigned a variety of identifiers; take care to distinguish among them.  
Illness, Short- and Long-Term Students are expected to notify their instructors when they become "incapacitated" due to an illness or injury that prevents them from completing an assignment. [FORM]
Incomplete Course Work What to do if you are unable to complete all the work for a course by the end of the semester. [FORM]
Independent Study Independent study enables a student to pursue for course credit a research or other academic topic of interest under the supervision of a faculty member. [FORM]
Interdepartmental Major The Interdepartmental Major enabling you to integrate two academic interests into a single program of study. [FORM]
Interinstitutional Courses Duke students can receive credit for courses taken at UNC-Chapel Hill, UNC-Charlotte, or UNC-Greensboro, NC Central University, or NC State University. [FORMS]
Internships, Credit for Duke supports internships as valuable learning experiences, but academic credit at Duke for internships is limited.
Involuntary Withdrawal: Academic Dismissal You can be involuntarily withdrawn from the University for academic reasons, if you fail to meet continuation requirements or clear probation.
Involuntary Withdrawal: Disciplinary Dismissal Students who exhibit harmful, potentially harmful, or disruptive behavior toward themselves or others or who are found responsible for academic dishonesty may be suspended from the University.
Junior Year Planning Checklist for juniors to help ensure you graduate on time prepared to launch your career or pursue graduate study after Duke.
Latin Honors Explanation of how Latin Honors are earned.
Majors, Minors & Certificate Reqs This section provides procedures for declaring your major/minor/certificates, outlines the requirements for a certificate program and the interdepartmental major option. A list of the majors, minors, and certificate programs offered at Duke is available at the following links:
Medical Leave of Absence This article explains the requirements of and the procedures to follow when requesting a medical leave.
Medical Withdrawal from a Course Students experiencing medical difficulties may be able to withdraw from a course. [FORM]
Midterm Grades First year students received midterm grades to help keep the on track. Sophomores, juniors and seniors only receive midterm grades if a low grade is reported.
Missing Work/Classes Regular class attendance is expected, and missed academic works needs to be addressed as quickly as possible.
Ninth Semester of Enrollment Students may extend their time-to-degree by a ninth semester with permission from an academic dean. [FORM]
Notification of Intent to Graduate Submit a diploma form as formal notification that you plan to graduate.
Notification of Varsity Athletic Participation Athletes must notify the university when competitions will take them away from classes and exams and cause them to miss work.  [FORM] 
Office of Student Returns The Office of Student Returns (OSR) is the Trinity College of Arts and Sciences unit that implements official university policies related to students leaving and returning to Duke post-matriculation.
Official Communication via Email Trinity College uses email as an official means of communication with students.
Part-Time Status Graduating seniors who need fewer than 3.0 course credits to graduate may request permission to study on a part-time basis in their last semester of enrollment. [FORM]
Permission Numbers Students can get special permission to take a class from the instructor under certain circumstances.
Personal Leave of Absence Requesting a Personal Leave of Absence
Personal Leave of Absence A personal leave of absence allows you to interrupt your studies at Duke for one or two semesters with the approval of your academic dean.
Program I vs. Program II Requirements Compare the requirements of a traditional degree (Program I) and an individualized alternative option called Program II.
Program II Program II is an individualized program of study designed by individual students to meet their unique academic and intellectual goals.
Readmission Students who are withdrawn for voluntary or involuntary reasons must submit an application for readmission to return to campus.
Readmission Application The common Application for Readmission to Duke is a pdf form, downloadable below. All applications must be accompanied by a $30 application fee, mailed to the Office of Student Returns.
Registration Registration windows are published each semester.
Religious Observance & Holidays Students are permitted by university policy to be absent from class to observe a religious holiday.  [FORM]
Repeating a Course Students have the option of repeating a course, when appropriate. [FORM]
Research Independent Study - Writing Code Students can fulfill a Writing in the Disciplines requirements through a research independent study.
Return from an Academic Dismissal Students returning from an academic dismissal may apply to return to Duke no earlier than two semesters after the original term of dismissal.
Return from Disciplinary Dismissal A student who was dismissed from Duke for disciplinary reasons complete all required disciplinary sanction(s) in order to be eligible to submit an application of readmission. 
Return from Medical Leave of Absence Request a Medical Leave of Absence
Return from Medical Leave of Absence Students must apply to the Office of Student Returns after a medical leave of absence.
Return from Personal Leave of Absence Students must apply to the Office of Student Returns after a personal leave of absence.
Return from Voluntary Withdrawal Students who withdrew from Duke in order to transfer to another institution are not eligible to apply for readmission if their time away from Duke has exceeded two semesters from their original withdrawal date.
Review Process FAQs Frequently Asked Questions about the Review Process for Returns General Process Questions Who is on my review committee? Is the review process the same for all students who are applying to return to Duke?
Robertson Scholars: Academic Responsibilities Robertson Scholars are subject to the academic policies, requirements, and deadlines of other Duke undegraduates. [FORM]
Satisfactory / Unsatisfactory Grading Option Students can register for one S/U graded course per semester, with permission. S/U replaces the former Pass/Fail option. [FORM]
Schedule Correction Period Each semester, there is a schedule correction period so students can drop/add courses as needed.
Seminars A seminar is a course offered to between 12 to 18 students, where a primary goal of the course is discussion.
Senior Year Planning Take a last look at options to make the most of your senior year at Duke.
Standards & Policies Trinity College of Arts & Sciences upholds the standards of the university, and has school-specific policies and standards, described below.
Status Changes, Leaves & Transfers Student status is determined by course load and progress towards degree, and is measured on a semester by semester basis.
Student Academic Concerns This procedure guides resolution of student-faculty issues related to a course or departmental policy.
Student Conduct Policies Policies for student conduct are managed by the Office of Student Conduct in Duke's Office of Student Affairs.
Study Abroad and Continuation Study abroad courses count towards graduation requirements and students studying abroad are subject to continuation requirements.
Study Abroad Credits Learn how to get study abroad courses approved for credit.
Summer Session Credit There are several  term options available to students in Duke Summer Sessions, but there are credit limitations that apply.
Support Services An extensive array of support services is available to help students complete their education and thrive at Duke.
Third-Party Transfer Credit Transfer credit from a four-year college or university may be accepted at Duke.
Transfer Credit Duke will offer credit for courses taken at another four-year college or approved study abroad courses. [FORMS]
Transfer to/from Pratt School of Engineering Students can transfer between Duke's two undergraduate schools after completing their first academic year.
Transferring from Duke to Another Institution Students must withdraw from Duke to transfer to another university.
Tuition Refund Policies Tuition can be refunded or carried forward as a credit for later study if a student withdraws from the university.
Undergraduate Teaching Assistants (UTAs) Undergraduate students can serve as teaching assistants.
Voluntary Withdrawal from Duke Students who wish to withdraw from the college must give notification in writing to their academic dean.