Academic Policies & Procedures for Undergraduates ("T-Reqs")

Last updated: October 4, 2013

This section includes the policies and procedures that govern the undergraduate curriculum and the academic life of students in Duke's Trinity College of Arts & Sciences. Informally known as the Trinity Requirements or T-Reqs, they are intended to ensure that each undergraduate in the College pursues a liberal arts education. We view education as a partnership between faculty and students, with ongoing facilitation and support provided by an extensive network of advisors and Deans.

If you have questions about any undergraduate policies or procedures, contact your academic dean.

Course Policies

Title Summary
Academic Calendar, 2014-2015

This calendar includes notes on deadlines important to undergraduates.

Auditing a Course

Auditing a course yields no academic credit but can be a way to explore areas of interest. [FORM]

Change Course Cross-Listing

There is flexibility in how a cross-listed course can appear on a student's transcript.

Compliance with Academic Regulations

You are expected to familiarize yourself and comply with academic regulations and requirements.

Course Codes

The Trinity undergraduate curriculum categorizes courses to signal how they fulfill general education requirements.

Course Load

This policy defines a normal undergraduate course load, and the eligibility restrictions and procedures for enrolling in a course overload or underload in a semester. [FORM]

Course Sequencing

Some courses have to be taken in sequentially because the concepts introduced in the first courses are needed for successful work at higher course levels.

Course Withdrawal

Procedures to follow when withdrawing from a course.

Double Counting of Courses

An explanation of how individual courses may count toward various graduation requirements.

Dropping/Adding Courses

You must drop or add courses during the published drop/add period, but can make corrections during the schedule correction period that follows the end of drop/add.

Graduate and Professional School Courses

Undergraduate students are permitted to count no more than 6 graduate and professional school courses among the 34 courses needed to graduate. [FORM]

Independent Study

Independent study enables a student to pursue for course credit a research or other academic topic of interest under the supervision of a faculty member. [FORM]

Interinstitutional Courses

Duke students can receive credit for courses taken at UNC-Chapel Hill, UNC-Charlotte, or UNC-Greensboro, NC Central University, or NC State University. [FORMS]

Medical Withdrawal from a Course

Students experiencing medical difficulties may be able to withdraw from a course. [FORM]

Permission Numbers

Students can get special permission to take a class from the instructor under certain circumstances.

Registration

Registration windows are published each semester.

Repeating a Course

Students have the option of repeating a course, when appropriate. [FORM]

Research Independent Study - Writing Code

Students can fulfill a Writing in the Disciplines requirements through a research independent study.

Robertson Scholars: Academic Responsibilities

Robertson Scholars are subject to the academic policies, requirements, and deadlines of other Duke undegraduates. [FORM]

Satisfactory / Unsatisfactory Grading Option

Students can register for one S/U graded course per semester, with permission. S/U replaces the former Pass/Fail option. [FORM]

Schedule Correction Period

Each semester, there is a schedule correction period so students can drop/add courses as needed.

Seminars

A seminar is a course offered to between 12 to 18 students, where a primary goal of the course is discussion.

Student Academic Concerns

This procedure guides resolution of student-faculty issues related to a course or departmental policy.

Credit Policies

Title Summary
AP Credit by Department

How AP courses affect your placement in Duke courses.

Credit for Internships

Duke supports internships as valuable learning experiences, but academic credit at Duke for internships is limited.

Credit Limitations and Restrictions

There are limitations on the counting of credit toward the Bachelor's Degree.

Credit: AP, IPC and PMC

AP, IPC and PMC courses can yield limited elective credit at the time an undergraduate matriculates at Duke.

Study Abroad and Continuation

Study abroad courses count towards graduation requirements and students studying abroad are subject to continuation requirements.

Study Abroad Credits

Learn how to get study abroad courses approved for credit.

Summer Session Credit

There are several  term options available to students in Duke Summer Sessions, but there are credit limitations that apply.

Third-Party Transfer Credit

Transfer credit from a four-year college or university may be accepted at Duke.

Transfer Credit

Duke will offer credit for courses taken at another four-year college or approved study abroad courses. [FORMS]

Grades & Exams Policies

Title Summary
Absence from Final Exams

What to do if you miss or need to miss the exam exam in a course.

Academic Probation

Explanation of academic probation and procedures for clear probation.

Academic Warning

Explanation of academic warnings given to students with weak performance in one or more courses.

End-of-Term Grades

Explanation of end-of-semester grade reporting and the consequences of poor performance in courses.

Final Exam Scheduling Issues

You may be able to move a final exam if you have three exams scheduled in a 24-hour period.

Grade Changes

Changes in end-of-term grades may be made by the instructor only because of an error in calculation or an error in transcription, with a couple of exceptions.

Grade Complaints--End of Term

What to do if you wish to challenge a course grade.

Grade Notations

Definitions for grading codes.

Grade Point Average

Explanation of grade point average calculation.

Incomplete Course Work

What to do if you are unable to complete all the work for a course by the end of the semester. [FORM]

Midterm Grades

First year students received midterm grades to help keep the on track. Sophomores, juniors and seniors only receive midterm grades if a low grade is reported.

Forms of Recognition of Undergraduate Students

Title Summary
Dean's List

Explanation of Dean's List and Dean's List with Distinction in recognition of academic excellence.

Graduation with Distinction

Explanation of the honor program at Duke leading to Graduation with Distinction on the basis of an honors thesis.

Honor Societies

Learn more about Phi Beta Kappa, Sigma Xi and Tau Beta Pi.

Latin Honors

Explanation of how Latin Honors are earned.

Graduation Requirement Policies

Title Summary
Academic Deans

The Academic Deans assist students in achieving their academic goals and fulfill the various graduation requirements.

Advisement Reports

The Advisement Report is the official record of a student's progress towards a degree.

Change of Graduation Date

How to change your anticipated date of graduation, either by graduating early or remaining for a ninth semester.

Curriculum Overview

Duke's undergraduate curriculum encompasses 34 courses, including courses that fulfill a major, and satisfy various general education requirements.

Curriculum: Frequently Asked Questions

Answers to common questions about how to navigate the curriculum and complete the graduation requirements for the Bachelor Degree.

Degree Requirements

A Duke Bachelor Degree requires 34 course credits as well as various general education and major requirements.

Directors of Undergraduate Studies

The director of undergraduate studies (DUS) is the departmental or program officer responsible for coordinating and overseeing the undergraduate curriculum and courses of instruction.

Double Counting of Courses

An explanation of how individual courses may count toward various graduation requirements.

First-Year Requirements

In your first year as a Duke undergraduate, you are required to take a writing course and a first-year seminar.

Foreign Language (FL) Requirement

The foreign language (FL) requirement at Duke University is intended to enable all students to engage meaningfully with another culture in its own language. Specifically, Duke’s foreign language courses are designed to help students to:

Graduating Early

With careful planning, it may be possible to complete your degree requirements one or two semesters early. [FORM]

Junior Year Planning

Checklist for juniors to help ensure you graduate on time prepared to launch your career or pursue graduate study after Duke.

Notification of Intent to Graduate

Submit a diploma form as formal notification that you plan to graduate.

Senior Year Planning

Take a last look at options to make the most of your senior year at Duke.

Majors, Minors, & Certificate Policies

Title Summary
Certificate Program Requirements

Certificates are interdisciplinary programs of study for students seeking to explore areas that transcend the boundaries of departmental majors.

Change Major/Minor/Certificate

Explanation of how to officially change your major, add a second major, or add or change a minor or certificate.

Declaring a Major

How to declare your major.

Interdepartmental Major

The Interdepartmental Major enabling you to integrate two academic interests into a single program of study. [FORM]

Program I vs. Program II Requirements

Compare the requirements of a traditional degree (Program I) and an individualized alternative option called Program II.

Program II

Program II is an individualized program of study designed by individual students to meet their unique academic and intellectual goals.

Missing Work/Classes Policies

Title Summary
Absence from Final Exams

What to do if you miss or need to miss the exam exam in a course.

Bereavement Policy

Students who suffer a personal tragedy or trauma can ask for academic accommodations and support.

Emergencies, Personal

Students faced with a personal or family emergency or a long-range or chronic health condition can ask for academic accommodations and support.

Illness, Short- and Long-Term

Students are expected to notify their instructors when they become "incapacitated" due to an illness or injury that prevents them from completing an assignment. [FORM]

Notification of Varsity Athletic Participation

Athletes must notify the university when competitions will take them away from classes and exams and cause them to miss work.  [FORM] 

Religious Observance & Holidays

Students are permitted by university policy to be absent from class to observe a religious holiday.  [FORM]

Standards Policies

Title Summary
Academic Integrity

If you commit plagiarism, cheat, or engage in other forms of academic dishonesty, you risk serious sanctions, including suspension from the University.

Academic Probation

Explanation of academic probation and procedures for clear probation.

Compliance with Academic Regulations

You are expected to familiarize yourself and comply with academic regulations and requirements.

Education Records: FERPA

Duke complies with FERPA guidelines for allowing students and third parties access to student information.

Exclusion of Disruptive Students

You can be asked to leave a class if your behavior seriously compromises the educational experience for other students in the class.

Harassment

Duke's harassment policy ensures that all members of the academic community have a safe and nurturing place to work and study.

Identification Numbers

Students are assigned a variety of identifiers; take care to distinguish among them.

 

Involuntary Withdrawal: Disciplinary Dismissal

Students who exhibit harmful, potentially harmful, or disruptive behavior toward themselves or others or who are found responsible for academic dishonesty may be suspended from the University.

Official Communication via Email

Trinity College uses email as an official means of communication with students.

Student Conduct Policies

Policies for student conduct are managed by the Office of Student Conduct in Duke's Office of Student Affairs.

Undergraduate Teaching Assistants (UTAs)

Undergraduate students can serve as teaching assistants.

Status Changes, Leave & Transfer Policies

Title Summary
Academic Integrity

If you commit plagiarism, cheat, or engage in other forms of academic dishonesty, you risk serious sanctions, including suspension from the University.

Active Student Status

Definition of active student status, and restrictions placed on inactive students.

Continuation Requirements

You must achieve a satisfactory record of academic performance each semester and make satisfactory progress toward graduation each year to continue in Trinity College.

End of the Semester

The end of the semester is formally defined as the end of the final examination period.

Involuntary Withdrawal: Academic Dismissal

You can be involuntarily withdrawn from the University for academic reasons, if you fail to meet continuation requirements or clear probation.

Involuntary Withdrawal: Disciplinary Dismissal

Students who exhibit harmful, potentially harmful, or disruptive behavior toward themselves or others or who are found responsible for academic dishonesty may be suspended from the University.

Medical Leave of Absence

This article explains the requirements of and the procedures to follow when requesting a medical leave.

Ninth Semester of Enrollment

Students may extend their time-to-degree by a ninth semester with permission from an academic dean. [FORM]

Part-Time Status

Graduating seniors who need fewer than 3.0 course credits to graduate may request permission to study on a part-time basis in their last semester of enrollment. [FORM]

Personal Leave of Absence

A personal leave of absence allows you to interrupt your studies at Duke for one or two semesters with the approval of your academic dean.

Readmission

Students who are withdrawn for voluntary or involuntary reasons must submit an application for readmission to return to campus.

Return from Medical Leave of Absence

Students must apply to the Office of Student Returns after a medical leave of absence.

Return from Personal Leave of Absence

Students must apply to the Office of Student Returns after a personal leave of absence.

Study Abroad and Continuation

Study abroad courses count towards graduation requirements and students studying abroad are subject to continuation requirements.

Transfer to/from Pratt School of Engineering

Students can transfer between Duke's two undergraduate schools after completing their first academic year.

Transferring from Duke to Another Institution

Students must withdraw from Duke to transfer to another university.

Tuition Refund Policies

Tuition can be refunded or carried forward as a credit for later study if a student withdraws from the university.

Voluntary Withdrawal from Duke

Students who wish to withdraw from the college must give notification in writing to their academic dean.

Support & Accommodations Policies

Title Summary
Academic Accommodations

If you have a documented disability, you may be eligible for reasonable academic accommodations under the Americans with Disabilities Act.

Support Services

An extensive array of support services is available to help students complete their education and thrive at Duke.