If you find that you are unable to complete your work for a course because of illness, emergency, or reasonable cause, you should discuss this with your instructor and academic dean. It is sometimes possible for an instructor to issue you an Incomplete, or "I." This would allow you to complete the course work after the semester has finished.
There are several issues that you should be aware of if you are thinking about requesting an Incomplete.
The general deadline for submitting the missing work to your instructor is the last day of the fifth week of the subsequent fall/spring semester of enrollment. This means that incomplete work in the fall must be completed by the end of the 5th week of the spring semester. Incomplete work in the spring and summer must be completed by the end of the 5th week of the fall semester. An instructor then has until the end of the 6th week of class to submit a grade to the Office of the University Registrar. If your instructor does not submit a final grade, the Registrar will post the reversion grade to your record.
Exceptions to the deadline are as follows:
Semester continuation requires that you pass 2 credits in your first semester and 3 credits in all semesters thereafter in order to continue at Duke. Students who are unable to do this are dismissed. If you are given an Incomplete and the reversion grade is a passing grade, then you should consider your course passed. However, if the reversion grade is an F and you do not meet semester continuation, then the following deadlines are in effect:
Note that if you do not meet semester continuation in the spring and you are enrolled in summer term I or are scheduled to participate in summer study away, Duke Engage or other program requiring you to be an active student in good standing, an Incomplete/reversion grade of F must be completed and a grade submitted by the first day of summer term I. If you do not meet semester continuation at this time, your enrollment in summer term I or participation in a summer program will be canceled. This may have financial repercussions for you. If you meet semester continuation requirements by the beginning of summer session II, you may enroll in summer session II. However, if you do not meet semester continuation requirements by the beginning of the second summer term, you will be dismissed for academic reasons. The Incomplete will remain on your record and you may complete the work due later, up to the end of the fifth week of the subsequent enrolled fall or spring semester.
If you have questions about Incomplete policies or semester continuation requirements and how they may affect you , consult with your academic dean.
If you are having problems completing a course, discuss your situation with your instructor and academic dean to find out if an Incomplete might be appropriate and if there are alternatives. If your instructor agrees to an Incomplete, you and your instructor should fill out the form below. Identify specifically what work must be done. Set an appropriate date by which you can submit your work and the instructor will be available to receive it and submit a final grade. Your instructor should indicate the reversion grade that you will receive if you do not submit the outstanding work.
You and your instructor should sign the form and then you give the signed form to your academic dean. Your dean will confirm the appropriate deadline and give final approval, and provide you and your instructor with copies. Your instructor will then issue an Incomplete and a reversion grade at the time grades are turned in.
Instructors: To submit a final grade after an incomplete has been issued, you will need to send a grade change letter to the Office of the University Registrar: http://https://registrar.duke.edu/faculty-staff-resources/grading (click the option for grade changes)