After matriculation, Duke undergraduates may receive a limited amount of transfer credit for courses taken at other approved degree-granting institutions. Credit may be earned in two ways:
(1) On a Duke-approved study abroad program sponsored by another university.
(2) Through institutional enrollment, where you are not engaged in a Duke-approved study abroad program and instead enroll on your own at another four-year college or university in or outside of the United States.
You may receive up to 10 transfer credits (8.0 course credits for a full year abroad and 2.0 credits for a summer session) while on a Duke-approved study abroad program. You may receive 2.0 institutional transfer credits taken on your own, not as part of a Duke-approved study abroad program. However, in no instance may you transfer more than 10.0 total course credits when combining study abroad and institutional transfer credits.
You will need to work closely with and follow the procedures employed by the Global Education Office to secure transfer credit for study abroad courses. For further information, see Study Abroad Credit. Courses completed on non-Duke-approved study abroad programs are not eligible for study abroad transfer credit.
For this type of transfer credit, you choose the university and course(s) which you intend to study and then have the courses pre-approved by the Director of Undergraduate Studies in the department in which a course would transfer and by your Academic Dean. There is a form below for obtaining approvals. After completing your course(s), you should have a transcript sent to the Duke Registrar's office. There are credit limitations you should be aware of for institutional transfer credit:
Important update regarding summer school at the London School of Economics: Effective summer 2018, Deans in the Trinity College of Arts and Sciences will no longer approve summer school courses at the London School of Economics for "Institutional Transfer Credit" for transfer back to Duke, as these courses do not meet our requirements for transfer. This change applies to courses taken in summer 2018 and thereafter. Courses taken up to or in the summer of 2017 will continue to be approved. If you still wish to study at the London School of Economics in summer 2018 or thereafter, please check the program's status at the Duke Global Education Office (https://globaled.duke.edu/programs). If you have any questions regarding this change, please contact Dean Alyssa Perz (firstname.lastname@example.org).
FORM: Transfer Credit Form
STEP 1: Print a copy of the Transfer Credit Form.
Fill out the top part indicating which university or college you will attend, the beginning and ending dates of the class, and if the university is on a semester or quarter/trimester system.
STEP 2: Request GEO approval if you will be attending a university outside of the United States. Take the form to the Global Education Office in Smith Warehouse. GEO must confirm the accreditation of the international institutional you wish to attend. If you are taking a course in the United States, you should skip this step.
STEP 3: Request departmental approval and identification of an equivalent course.
Take the form and a printed course description or syllabus to the Director of Undergraduate Studies (DUS) of the department that represents the discipline to be studied. If the DUS approves the content of the course and determines its equivalency to a specified Duke University course, the DUS will sign the form, identify the Duke equivalent course (and Area of Knowledge, if appropriate), and then return the form to you.
STEP 4: Request your Academic Dean's approval.
After you receive departmental approval, submit the form to the office of your Academic Dean along with a printed schedule, showing the beginning and ending dates of when the class is taught. If the class is a 3- or 4-hour semester course or a 5- or 6-quarter hour course taught over a period of at least 4 weeks, your dean will approve the course as a 1.0 credit course and will give final approval. He/she will send the form to the Duke Registrar's Office and a copy will be placed in your student record. If your dean does not approve, he/she will notify you.
STEP 5: Complete the course and have a transcript sent.
Once you know the course has been fully approved, register for the course on a graded basis (do not enroll in pass/fail grading or for a course offered only on a pass/fail basis). Complete the course. Then ask the institution to send an official copy of your transcript directly to the Duke Registrar's Office. The Registrar's Office will then add the course to your Duke record. You must earn a C- or better to receive Duke credit. Your grade will not be recorded and will not be included in your Duke GPA; instead the notation "TR" will be recorded on your Duke transcript in place of a grade.
STEP 6: (optional) Request a Foreign Language (FL) Mode of Inquiry code
Transfer courses may be given an FL (Foreign Language) Mode of Inquiry code under two circumstances. You can apply for an FL code if you (1) have taken a foreign language course abroad in a country in which the language is spoken (i.e., an immersion setting), or (2) if the foreign language is less commonly taught and is not offered at Duke, and you have a compelling reason to study the language and have received permission from your Academic Dean to use this language to satisfy the foreign language requirement. Note that in this case, since only 2.0 credits are allowed to transfer, one of the transfer courses must be approved at the advanced (300) level in order to fulfill the FL requirement. The FL-requirement may not be met by taking two courses at the 100- or 200- level.
If you wish to apply for a FL Mode of Inquiry code, you can do so only after the course has been approved for transfer credit and by the last day of drop/add in the semester in which you return to Duke following your study away. To apply, print a copy of the Transfer Course FL Coding Request Form. Submit the completed form together with the required support materials to the Transfer Course Coding Committee, 011 Allen Building, by the deadline noted on the form. Completion of the form and provision of documentation does not guarantee that the request will be approved. If you have questions about whether an FL code could be appropriate for a course, consult with the DUS of the relevant department at Duke.
These restrictions do not apply to courses taken at inter-institutional partner schools, for which students may continue to apply for Modes of Inquiry.